Dispensary Application Accelerator: Recordkeeping Plan
The Dispensary Application Accelerator Record Keeping Plan™ is designed as a Do-It-Yourself (DIY) solution for today’s Cannabis Entrepreneur seeking to apply for a cannabis business license. This Dispensary Recordkeeping Plan is 21 pages of comprehensive procedures on details for Recordkeeping for a Retail Dispensary. The document is editable to customize to your exact specifications and can be modified with any custom materials you want to include based on your business needs and state regulations. Each Dispensary Application Accelerator Product comes with a set of technical standard operating procedures (SOP) that can be used as a living organizational document.
Typically, dispensary records may be maintained either manually and/or electronically and shall be available for inspection by your state upon request. The dispensary is required to develop recordkeeping policies and procedures consistent with your state’s regulations for reasons such as:
Maintaining integrity for the confidentiality of the information pertaining to transactions, personnel, vendors, and customers
Can be accessed by the state in accordance with your state’s regulations
Can provide safeguards against erasures and unauthorized changes in data after the information has been entered and verified by the dispensary
Contains a true audit trail that indicates and dates any edits or deletions any records
Is capable of being reconstructed or retrieved within a specified amount of time, in the event of a computer malfunction or accident resulting in the destruction of the database
It is very important that your dispensary shall keep a record of all cannabis or cannabis products received, dispensed, sold, destroyed, or used. Records must be kept for a specific period as required by your state’s regulations. Documentation maintained and organized by a dispensary in the normal course of business must be available for inspection by your state and include, but is not limited to business records such as:
Assets and liabilities
Third party vendor list
Written or electronic accounts that shall include bank statements, journals, ledgers, and supporting documents, agreements, checks, invoices and vouchers; and
Any other financial accounts reasonably related to dispensary operations.
Surveillance records (not including video camera recordings)
Employee training records
Quality assurance review logs
Records relating to the purchase or return, dispensing, distribution, destruction, and sale of cannabis or cannabis products
This Dispensary Recordkeeping Plan is designed for the implementation of procedures for the recordkeeping processes of dispensary operations. It documents the necessary steps to the highest standards for the retail facility and to ensure compliance with all state regulations.
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